I know there's a few other similar threads here (they're on the first "orchestra" page even), but this is different enough that I'm needing some input and advice.
What's going on is, I'm trying to get together an orchestra in my community (county-based "community orchestra") that has a choir that works alongside for events. That's the easy version.
NOTE: I'm contacting every music teacher in the county (public & private schools as well as college), anyone who has taught music in the county, etc.
Complex version: I'm trying to get together 3 orchestras, and a few "mini-orchestras" (basically a few people to represent the different sections). None will require auditions really, but the main community orchestra will only have people who know how to play, one will have people that can pretty much play (like students in pre-college years and the students), one might be added for, well to be honest the people that can't play worth anything but would feel bad if they didn't have events. The mini-orchestras will be a few people from the main orchestra to do small events. Overall as the plan has it listed, there are two main groups: those that know what they're doing and the students (any age).
The plan is for the orchestra to hold 5 actual "sell ticket" events (only one outside, and it'd be only if weather's good): Valentine's Day, 4th of July, Halloween, Christmas, New Years -- and the plan is to get the orchestra to be available at Baseball games/etc in the town and other things as well. Planning on between $2-5 for tickets to help generate money for things (see below), and the orchestra purchasing things such as tympanis or other expensive or bulky things that normally people don't have.
OK… that covers the main thing. Now the catches:
1) Unless I win and get elected mayor, there's next to no chance there'll be a discount for renting the community center (the community center is designed for music/plays/events or just dinners [some soundproofing and echo-removal holes]) -- to hold a music event we'd have to rent all three (or at best 2, using one room as a buffer) rooms as it'd be too noisy for anything else to be held. ($200/rental, planning on 1 meeting a week, so $800/mo -- it's possible however that they'd only charge $100-150, I'm assuming worst-case)
2) Teachers may have to be paid as well to get them (can't blame people, they do have a life after all), and I already allocated $10/hr for 16 hours of work for ten teachers [so $1600/mo].
3) Total so far is $2400/month -- money's got to come from somewhere, so here's the unfortunate catch: people belonging to the orchestra will have to pay a small amount of money each month that would vary depending on the number of people joining; and those wishing to learn an instrument will have to pay at least $10 more than the others.
a. Assuming 50 people in both (100 total) [and the max fee for rental], there'd be $20 set fee + $15 more for students as a min to break even (so $20 for orchestra, $35 for instruction).
4) I'd really prefer there being 2-3 sessions for students a week, and up to 2 sessions for the orchestra; but it'd drastically increase the costs (although we might be able to have other places for nothing for smaller groups - especially if we get band directors and such).
5) I have no idea how popular the idea will be….. I'd like to think it'd go over well (the local college theatre and music department has to turn people away, and has a 1 year waiting list or more for music lessons), but with people cutting back in spending…
So, any suggestions, comments, etc that might be useful (like where to get music too.... I'd prefer things that are free [ex: classical], and potentially some modern stuff too). I really hate having to even consider charging people for belonging to the orchestra, but if sales/etc are high enough (after some purchases), they'd be refunded the money they paid.
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